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Borrowing Library Materials (Circulation): Borrowing FAQ

Information & Policies on borrowing materials from the libraries.

What do I need to borrow materials?

To check out materials from the library you need a current university I.D. card ("Rocket Card") or other state-issued identification such as a driver's license. Bring the items and your card to the circulation desk or access services desk.

Students and faculty at other OhioLINK schools can check out material from UT libraries, but they must identify themselves as visiting patrons and present their school's ID card (and sometimes a PIN).

What if I need the item longer?

You can renew your books in person at any University of Toledo Library circulation desk, and you don't even need to have the books with you to renew them if you have a photo ID. Or, you can renew them online through your library record. Select the item(s) you want to renew, and then click on the Renew Selected Items button (or Renew All) to renew. Renewals of Mulford Library materials may be made over the phone.

UT items can be renewed online up to 4 times (once for faculty & staff) as long as there are no holds on the item. Further renewals must be made at any Circulation or Access Services Desk. Most OhioLINK items can be renewed online up to four times, if no one has put a hold on it at the original library. Renewals extend the due date from the time of renewal, not from the end of the original loan period. OhioLINK items can only be renewed during the last week before they are due.

What is this 'PIN' I'm being asked for?

For your security, in addition to your full name and your Rocket ID Number (including the 'R'), you will be asked for a PIN when logging into your Library Record or using our electronic subscription resources (like databases and electronic journals) from off-campus locations.  If you do not have a PIN, leave the box blank and you will be prompted to create a PIN.  The PIN should be between 8 and 10 characters long and can contain either numbers OR letters (but no special punctuation symbols).  If you forget your pin, there will be a link to reset your PIN via e-mail on the login screen.

What if I'm late returning material, or I lost the item?

Material Types Fine amount Material Replacement Charge
Local books
(fines accumulate for 30 days, to $7.50 max, billed for replacement thereafter)
.$0.25 / day Replacement value, plus $7.50 fines
OhioLINK items
(fines accumulate for 30 days to $15.00 max, at 30 days a $35.00 surcharge added, billed for replacement thereafter)
$0.50 / day $125.00
($75.00 item, $35 surcharge, $15.00 fines)
Reserve items - hourly checkout 
(fines accumulate for 25 hours to $25.00 max, billed for replacement thereafter)
$1.00 / hr Replacement value, plus $25.00 fines
Reserve items - multi-day checkout
(fines accumulate for 25 days to $25.00 max, billed for replacement thereafter)
$1.00 / day Replacement value, plus $25.00 fines
Local media
(fines accumulate for 30 days, to $7.50 max, billed for replacement thereafter)
$0.25 / day Replacement value, plus $7.50 fines
Interlibrary loan materials $0.50 / day Replacement charge to be determined by loaning library

Patrons who accumulate fines in excess of $10.00 will have their library privileges blocked and will be unable to borrow materials, access electronic resources, or use OhioLINK or InterLibrary Loan services.

The Catalog says it's available, but I can't find it. What can I do?

If our library catalog says the item is AVAILABLE but it is not on the shelf, please ask at the Reference or Circulation desks for help in locating it. If library staff cannot find it for you, you may ask the Circulation staff to fill out a Missing Items Form and change the status in the computer to MISSING. This will allow you to request the item through OhioLINK if there is another copy available in the system.

What if the item I want is already checked out?

You can place a recall or hold on any item in the library that is currently checked out, however, it may be quicker to order the material through OhioLINK if possible.

  • Placing a hold on an item means that the book will be held for you when the current user returns it.
  • Placing a recall on an item means that the current user will be notified that it is needed and they have 10 days to return it to the library.

To place a hold or recall on an item, find the item in the UT Library Catalog and click on the Request check mark (Request checkmark )at the top of the screen and enter your information. Recalls and holds may not be made over the the phone.

What if the item I want is at another campus library?

If an item is at another library on campus, you can have it delivered to your preferred library and held there for you.  To place a request on an item, find the item in the UT Library Catalog and click on the Request check mark (Request checkmark) at the top of the screen and enter your information.  You will be notified when the item is ready for pick-up via e-mail... this is usually in 2 days. 

Do you have a list of what I've borrowed?

You can see what you currently have checked out by looking at Your Library Record. All items are listed here as well as when they'll be due. 

For items that you have already returned, a 'Reading History' feature is available to those who wish to keep track of all items that they have checked out of the University Libraries. (note: this does not keep track of what you've borrowed from other OhioLINK libraries or through Interlibrary Loan).  To turn on this feature for yourself, go to Your Library Record and click on Reading History. You will then be able to sign up for this feature. Please note that the Reading History is not retroactive, that is, it will only start 'remembering' your checked out items from the time that you opt in. You will be able to delete records from your reading history at any time. You may wish to familiarize yourself with the disclaimer concerning privacy before signing up.

Note: you can also ask our circulation staff for printed confirmation when checking in materials that item was returned .

How can I be sure I returned something?

Your Library Record will reflect what you currently have checked out.  You can always double check to make sure a returned item was taken off of your record.  Also, when returning any items, you can also ask our circulation staff for printed confirmation that item was returned .

What if I'm not a current UT Student, Faculty or Staff member?

If you are not a current student, staff, or faculty member of the University and wish to check out materials you may do so using a State of Ohio Library Card.   This card, available from the State Library of Ohio (, gives Ohio residents access to library collections at the State Library of Ohio, all  OhioLINK member libraries, 26 public libraries participating in SearchOhio, and the Ohio Digital Library. 

Current members of the UT Alumni Association are eligible for a free Courtesy Card.  This card will allow borrowing privileges of locally owned items at both the Main and Health Science Libraries. 

Visitors to the University Libraries website who are not current students, staff, or faculty members of The University of Toledo may access some electronic databases through the Ohio Web Library ( The Ohio Web Library offers the general public access to many of the OhioLINK electronic databases that the University Libraries subscribe to.

Check Your Library Record

Check Your
Library Record
  • See what you have checked out
  • Check on requests from OhioLINK or other campus libraries
  • Renew items before they are overdue
  • Sign up for Reading History to track what you borrow

Borrowing Information Table

Status How long?* Renewals? How many out at a time?
(Undergraduate & Graduate)
4 weeks up to 4 50
Faculty & Staff
(including Preceptors & Volunteer Faculty)
16 weeks 1 Full time: Unlimited
Part time: 100
Alumni Courtesy Card holder 4 weeks 1 2 initially, 25 after card is issued.
OhioLINK Materials 3 weeks
(6 weeks for Faculty)
up to 6** 5 items for Courtesy Card holders

*for most items... Reserves, multimedia, and some other materials have shorter loan periods.

**Renewals may not be allowed if a patron at the original OhioLINK lending school places a hold.


Circulation or Access Services Desks are located

  • on the first floor at Carlson Library,
  • on the fourth floor of Mulford Library,
  • on the third floor at the LaValley Law Library, and
  • in the McMaster Engineering Library, Room 2600 on the second floor of Palmer Hall.

Questions not answered here? Contact us!

The Circulation staff can be reached by phone at:

  • Carlson Library - 419.530.2323
  • Mulford Health Science Library - 419.383.4225
  • LaValley Law Library - 419.530.2733
  • McMaster Engineering Library - 419.530.3948

Lost & Found Items

Items that are left or lost in the Library will be placed at the Circulation Desk in Carlson, or in the Online Resources Room (computer lab on the fourth floor of Mulford), for a couple of days. Items are then taken to University Police, located in the basement of the Mulford Library on the Health Science Campus or to University Police in the Transportation Center on Main Campus.