Website: https://utdr.utoledo.edu/home
You can access the University of Toledo Digital Repository at the web address above. Registered users can log in with their email address and password. Self-registration is not available and affiliation with the University of Toledo is required. Use the Log In feature on the top right corner of the screen. If you forgot your password, you can click on "Have you forgotten your password?" and a password reset link will be sent to the email address of your registered profile.
Upon logging in, use the + symbol in the Management sidebar on the left (near the top) of the screen, then follow the "Item" link to access the form associated with your assigned collection(s). All authors are required to complete, sign, and submit a consent form for each work submitted to the UTDR. Access the consent form here
When the pop-up box opens, click on the Collection's name (bold faced text).; If you contribute to multiple collections, you can use the search box under "Create a new item in"
The submission form opens in its entirety. Use the drag-and-drop or the conventional file selection method to import a file. Then complete as many fields as you can. Those with and asterisk (*) are required. Most information from your paper can be copied into the appropriate boxes. Before depositing, you must complete the license section by checking the box at "I confirm the license above." When you are done, use the +DEPOSIT button to complete the submission process. You can use "Save" to save your work. "Save for later" enables you to continue if you have to log out and log back in later.
Complete the fields, upload your file, acknowledge the license, and your file will be in the system immediately. Some fields like the Title will be required while others are optional albeit instrumental in increasing the visibility of your submission(s).
You can search and browse the digital repository from the UTDR Website or on Google (although Google's indexing may take while).
Browsing the UTDR is easy using the "Communities & Collections" and "Browse the Repository" links across the top (gold background) as well as by going to any of the Communities in the main view (white background). Communities represent entities and broad curating activities at the University with smaller sub-communities and collections. Understanding these will clarify the historical or organizational context of any item or collection in the UTDR.
Follow the links under Communities to discover the items in the digital repository.
SEARCHING TIPS
1. Use the home page search box without quotation (searching for any words in the search phrase)
2. Use the home page search box with quotation (useful for known phrases in title or descriptions)
3. Use the filter by subject (e.g., University of Toledo -- Education and Schools), Date, Author
4. Use Settings > Sort by for Chronological ordering (Date Issued Descending: newest to oldest)
The Communities and Collections opens an expandable and collapsible "List of Communities" showing collection structure, which also shows the relationship of items to collections.
You can also browse the UTDR using the Browse the Repository drop-down feature, which allows you you browse by Issue Date, Author, Title, Subject, and Subject Category (Academic Discipline).
These browsing options are available for each community and collection.
Now it's your turn: Follow this link to the UTDR and browse away!
You can also search the entire repository for specific words and phrases using quotation marks to match your searches. On the UTDR Website, you can both search boxes near the Log In link and in the main area.
A search on Owens-Illinois shows the results and search filters to allow you to sort and narrow your search by author, subject, and available file.
Then follow the title link to view details about the item of interest and a larger view of the document or photograph. Now it's your turn: Follow this link to the UTDR and search away!
DSpace's hierarchy distinguishes between community, collection, and item. Communities function like are "containers" (or "organizers") with one or more sub-communities and collections in their hierarchies. Unlike communities, collections can contain items (or digital objects) but editing communities and collections is very similar. Item-level metadata provides the details about items they describe. Users in administrator roles can edit information (metadata) about items, collections, and communities they are assigned to manage. Community and collections can also assign roles, set access control, authorizations, item mapping (to be covered in a different tutorial)or delete a collection. Changes take effect immediately. This tutorial shows how to make changes to single communities and collections.
Editing a community- or collection-level metadata:
1) Log into DSpace, go to the left sidebar (Management), select Edit (community or collection)
2) Select a community or collection by scrolling through the pop-up list or use the Search box to locate the community or collection:
3) Modify the Edit Community form as needed:
You can also edit a community or collection by navigating to one and using the Edit (pencil) icon. Use the Search or Browse approaches demonstrated in a different tutorial)
IMPORTANT: Always save your work on the bottom left corner of these forms.
Item-level metadata describes one item in great detail. In most cases, editing is only necessary when updates or corrections are necessary. Collection managers can also edit the item's status, replace files, change access control, or permanency delete it. Process:
1) Log in to DSpace
2) Navigate to the item to be edited (use the Search or Browse approaches demonstrated in a different tutorial), and select an item to be edited.
3) Users authorized to use the editorial features will see the Edit (pencil) icon. Use the icon to open the Edit Item form.
4) Use the Edit (pencil) icon next to a metadata entry that required editing. A box open with the entry ready to be edited.
5) Make the change, then use the green check mark to complete the process. Use the Save buttons on the top or bottom of the form to save your progress. Repeat these steps for each change.
Adding new values to a metadata record
In cases where a field requires additional entries (e.g., authors, subject keywords, etc.), use the green +Add button located at the top left of the form (see above).
A new metadata entry space opens. Select the metadata field from the drop-down list, add information, then use the check mark icon to complete the process.
Repeat these steps for each new metadata entry. Then Save your progress.